Meeting Minutes Published - October 1, 2009

The meeting minutes for the October 1st board meeting is now public.
Refer here:

    http://live.gnome.org/FoundationBoardPublic/Minutes/20090917

Other past board meetings are archived here:

   http://live.gnome.org/FoundationBoardPublic/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of October 1st, 2009

Next Meeting

October 15, 2009

Attendance

     * Brian Cameron
     * Germán Póo-Caamaño
     * Rosanna Yuen
     * Srinivasa Ragavan
     * Stormy Peters
     * Vincent Untz

Regrets

     * Behdad Esfahbod
     * Diego Escalante
     * Lucas Rocha

Absent

     * None.

Minutes

Recurring Items

     * Review past action items.
     * Did each person with action items send their status reports to the
       board list before the meeting?
     * Approve and make sure that minutes of last meeting were published
       to foundation-announce and foundation-list.
     * Make sure to start up the gobby server for better note taking.
     * Sysadmin hiring - waiting for funding.
     * Update foundation.gnome.org website.

Old items

     * None

New items

     * Agreed that, moving forward, each person with action items will
       send status reports to the board list before the meeting.
     * Meeting minutes for last meeting were published to
       foundation-announce and foundation-list.
     * Canonical is sponsoring the Zeitgeist Hackfest for €2000
     * Still talking with possible sponsors for upcoming events.
     * Boston Summit. Much has already been decided on the mailing list.
     * GNOME.Asia - progressing smoothly. Website is up, and now actively
       seeking sponsors. Call for Participation is ready.
     * nlnet Grant - The GNOME Foundation is seeking a grant from nlnet
       to improve GNOME Usability and improve the HIG.
     * The October advisory board meeting will be about finances, and
       provide an opportunity to get wider review for the proposed
       budget.
     * GNOME.Asia moving along well.

Action Items

Completed Actions

Old Actions

     * Behdad - Tasked with scrubbing the GnuCash file so it can be made
       public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
       but still pending.
     * Brian - Get information about what should be in an "Employee
       Handbook". Still pending.
     * Brian - Since there was little interest on the foundation-list
       about getting international general liability and accident
       insurance, the board decided to not pursue getting such coverage
       at this time. Brian agreed to follow-up with the lawyers to find
       out what sort of text we should include in the travel subsidy
       agreement to ensure that people who receive subsidy understand
       that the Foundation is not providing coverage. An email was sent
       to the GNOME legal team on August 10th, and they have been pinged
       on September 6th and 17th.
     * Brian - Look into organizing a hackfest on "how to make it easier
       for more people to do some usability magic". Discussions on
       usability list just starting, and making progress with seeking
       nlnet grant.
     * Diego - Contact the sysadmin team about account creation. Talk
       with Bruno about who needs accounts. Diego has done a lot work
       contacting people about this, and is close to completing this
       task, but is still pending.
     * Diego - Keep track of FISOL invitation (Chiapas, Mexico), take
       over from Germán. In response, they have the space covered (I
       understand that with a recommendation from Federico). They are
       eager to work together next year to have more GNOME people. Diego
       will add this to his calendar and keep in touch with our contact
       (Freddy Arguello).
     * Germán - Put together a proposal for how to address board members
       who become inactive. Still pending.
     * Germán - Take over John Palmieri's previous task to propose new
       obligations that people who receive travel subsidies should be
       asked to do in return.
     * Lucas - Work with Andreas for the donation ruler. Try to put $15k
       in the ruler in "yellow" ($10k for Canonical, $5k for Google) to
       indicate that these funds are matching. Waiting for Paul to get
       the general marketing message behind the ruler before publishing
       it. Paul was pinged on September 17th about it.
       http://www.gnome.org/friends/drive/
     * Lucas - Put together budget for Boston Summit.
     * Lucas & Alberto - Set up a Euro bank account. Still in progress.
     * Paul - Will provide an overview of hiring a sysadmin and the
       benefits that has for the overall GNOME community.
     * Rosanna - Research the GNOME Guidestar website and update if
       necessary. Rosanna sent an update about the status of Guidestar,
       but work is still needed. Need to find someone to keep the website
       up-to-date.
     * Rosanna - to send check to pay 401K setup fees.
     * Srini - Ping John Palmieri for status about importing Paypal data
       into GnuCash. John Palmieri was pinged, but no response yet.
     * Stormy - GNOME Foundation needs a CRM. Dave Neary agreed to set up
       one, he just needs to be told which one. Stormy will research over
       the next week. UPDATE: The system administration team is now
       looking into this, but waiting on a requirements document from the
       marketing team.  Done. Stormy recommended CiviCRM and it is on
       system administration team TODO list.
     * Stormy - Should the GNOME Foundation buy a blanket LWN membership.
       Very low priority. Will bring it up with Jonathan Corbet when they
       next meet.
     * Stormy - Contact advisory board members about raising fees.
       Waiting on a waterfall financial model (done) and a 2010 budget
       before sending this out. Almost done - ready to go if everyone has
       given their feedback on the finances. Done.
     * Stormy - To propose a case study on how the improvements we made
       with bugzilla made a difference as input for the marketing
       materials for why the Foundation needs to hire a system
       administrator.
     * Stormy - Send the Texas Instruments Zoom 2 netbooks to the Boston
       Summit (perhaps to John Palmieri or Rosanna). John Palmieri will
       not be at the Boston Summit. Who is the best person to send to?
       Done. Sent to Jonathan Blandford who will take them to the Boston
       Summit.
     * Stormy - Create a more public process for suggesting and deciding
       upon topics for future advisory board meetings. Conversations in
       progress.
     * Stormy & Zana - Have discussion on marketing list to determine how
       to best replace the U.S. event box. Done. (No feedback. Moving
       forward with what we used to have.)
     * Vincent - Will contact advisory board members to see if they will
       sponsor upcoming events. Some advisory board members have been
       contacted, but work still ongoing.
     * Vincent - Will look into who the GNOME Foundation should send to
       the Mobile User Experience conference, perhaps Paul Cooper.
       Vincent mailed Paul and is waiting for an answer.
     * Vincent & Lucas - Determine how to announce the endorsement of
       Franklin Street Statement on Freedom and Network Services:
       http://autonomo.us/2008/07/franklin-street-statement/

New Action Items

     * Brian - Send email to the board list to schedule a special meeting
       for Stormy's review. Previously we were doing reviews quarterly,
       but moving forward these reviews will be done bi-annually.
     * Srini - Send out the GUADEC call-for-hosts, and the next meeting
       with be an IRC meeting to discuss Done. Sri has the meeting logs,
       but not yet published in the wiki. Yet to format and upload and
       announce the meeting logs.

Discussed on board-list

     * Final review of the proposed GNOME Foundation budget for next
       year. Plans to share it with the advisory board at the next
       meeting.
     * Shane Martin Coughlan is working with the GNOME Foundation to
       apply for a grant for GNOME usability projects, such as improving
       the HIG.
           o http://nlnet.nl/news/2009/20090801-call-en.html
     * The GUADEC Planning IRC meeting went well, and information will be
       published soon.
     * At the Boston Summit, Colin Walters is handling Coffee and will
       also make sure the doors are unlocked in the morning. Jon McCann
       will be handling openings and closings and Adam Jackson will make
       sure the Beer Summit goes well.
     * The FSF is discussing doing a grant for the Women's Outreach
       program with us.
     * The board agreed to Stormy taking 4 days off to participate at an
       event in Sweden on her own time.
     * The Travel Policy is available online at:
           o http://live.gnome.org/Travel/Policy
     * Received a proposal for a WebKitGTK+ hackfest in A Coruña during
       November, and asked for a budget.
     * Received a proposal for funding GNOME events in Brasil from Izabel
       Cerqueira Valverde, and asked for a budget.
     * Discussion about asking RMS for an apology to those offended at
       his keynote at GCDS.
     * Discussing sending Bryen M Yunashko to either the Boston Summit or
       CSUN in relation to GNOME accessibility.
     * Negotiating moving the GNOME.Asia domain to a different server.
     * Starting to discuss possible co-location conferences in 2011.

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