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From: Andrea Veri <av <at> gnome.org>
Subject: Minutes of the Board Meeting of July, 05th, 2016
Newsgroups: gmane.comp.gnome.foundation.announce
Date: Thursday 7th July 2016 09:51:19 UTC (over 2 years ago)
= Foundation Board Minutes for Monday, July 5th 2016, 17:00 UTC =

Next meeting date Tuesday, July 12th, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20160705

== Attending ==

 * Allan Day
 * Meg Ford
 * Alexandre Franke
 * Jeff F.T. (outgoing)
 * Rosanna Yuen
 * Cosimo Cecchi
 * Jim Hall
 * Shaun McCance

== Regrets ==

 * Nuritzi Sanchez

== Missing ==

 * Ekaterina Gerasimova (outgoing)
 * Andrea Veri (outgoing)

== Agenda ==

 * Information needed for bank account (from the mailing list)
 * Annual report printing - how many copies?

=== Ongoing ===

'''The following section is part of the Agenda and includes items which
have seen updates in the last 30 days.  Items which have been updated more
than 30 days ago are listed under the "Ongoing but stalled" section.'''

 * GNOME Board team building
 * GUADEC Manchester bid
 * Owncloud shared calendar for the board
 * Annual report completion

== Minutes ==

 * Information needed for bank account (from the mailing list)
  * Did everyone provide their details yet?
  * ACTION: Rosanna to call the bank today and provide all the information
they requested

 * Annual report printing - how many copies?
  * We printed 100 last year, but we have some leftovers (that we could
bring back to GUADEC this year too)
  * Price scales roughly linearly with the number of copies
  * The current quote is significantly cheaper (2-3x) than previous years
  * VOTE: let's print 100 copies for around 787CAD (~600USD).
   * +1 Shaun, Jim, Cosimo, Alexandre, Meg, Allan. VOTE PASSED

== Ongoing ==

'''This section includes items which have seen an update in the last 30
days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and
subsequent minutes sections'''

 * GNOME Board team building
  * 2016-06-27
   * ACTION: Allan to open a wiki page with the GUADEC meeting agenda
    * https://wiki.gnome.org/FoundationBoardPrivate/GUADEC/2016/Agenda

 * GUADEC Manchester bid
  * 2016-05-09
   * The Board received a bid from Manchester for GUADEC 2017
   * There's a document to review
   * ACTION: Kat will collect and send comments once we have reviewed the
  * 2016-05-23
   * Action item still pending for Kat to collect/send feedback
  * 2016-07-05
   * Alexandre takes over the action item from Kat

 * Owncloud shared calendar for the board
  * 2016-05-23, ACTION: Allan will try if it's functional enough for us to
use it now
  * 2016-06-06, Allan's tried it and reminders don't seem to work. Needs to
follow up.
  * 2016-06-20, Since it works for Andrea, but not for Allan, help would be
welcome from someone else for testing.

 * Annual report
  * 2016-06-06: financial report is still missing, printing requires having
an hard deadline set, ideally mid-week
  * 2016-06-13: texts all gathered now, undergoing editing and layout
  * 2016-06-20, Layout in progress, got some quotes from print shop. Will
need budget soon, but should be cheaper than last year (should be around
  * 2016-07-05: budget approved, we're printing 100

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the last 30

 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of
  * 2015-12-08, 3 candidates are going to have a couple of one hour
interviews with ~2 members of the hiring committee per interview.
Scheduling of these metings is just beginning.
  * 2015-12-15 to 2016-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few
  * 2016-02-02, Expect more news this week - we'll start scheduling
interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's
   * A list of candidates that are deemed good and have been vetted by the
committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are
available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
  * 2016-04-11, Jonathan mailed the Board mentioning the ED Search
Committee is back on track, they'll start meeting on a regular basis again
  * 2016-05-09
   * There was a question about whether we should revise the position/job
description, but the Board did not come to a conclusion on this in previous
   * ACTION: Rosanna to tell Jonathan to go ahead with the job search

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for
an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion.
Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by
feasibility/effectiveness and take action on the first few

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this
  * 2016-03-01, Account is on BitPay using [email protected]

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference
   * ACTION: Jeff to chase the companies for a second time after the pages
(where the status of whether/which companies have been contacted is listed)
are up to date

 * Friends of GNOME
  * 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he
needs in order to migrate the Paypal scripts over to the GNOME Foundation
  * 2016-04-04, ACTION: Shaun to investigate other possible solutions to
mere Python scripts + Paypal API solution
  * 2016-04-04, ACTION: Allan to investigate what information is needed to
answer [email protected] queries, with a view to potentially turning off
paypal notifications to that address.
   * 2016-04-11: Allan has documented the result of conversations with
Rosanna and Tobi here: https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ
. Next step is to discuss the privacy aspests.
  * 2016-04-04, ACTION: Allan to get in touch with the Engagement team
about all this as a first step,with a view to recruiting people to maintain
Friends of GNOME and document how it operates.
  * 2016-04-11, ACTION: Alexandre to request more information about the
donation data from the European donations system (Wau Holland Stiftung

  * Selling 3rd party merch at confs
   * 2016-04-11, There's a proposal (by Allan) to sell third party
merchandise during GNOME events

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the
organization is required for us to be recognized as a non-profit from
  * 2016-04-11, Rosanna to provide Shaun the needed tax-related
documentation (IRS Data check should be enough for Google to assign the
grant if the non-profit is US based)

 * GUADEC registration fee vs donation system
  * 2016-05-02, ACTION: Alexandre to ask WHS about the fee

=== Ongoing but no director assigned ===

'''This section includes items which haven't seen an update in the last 30
days and have no Director assigned'''

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current

== Nice to have ==

'''This section includes items which we would love to see happen at some
point but lack the time to effectively become reality'''

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of
stock quickly; consider an on-demand production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We
need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for
  * Cosimo to follow up with interested parties on how to spend the Privacy
campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the
licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be
sponsored with money raised for defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general
guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to
reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of
the CoC to be finally considered final over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal
implications for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list




Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
CD: 4ms